This Privacy Policy describes how Smart Byte Solutions Ltd ("we", "us", "our"), a New Zealand-registered company based in Auckland, collects, uses, and protects your information when you use Invoicely ("the Service").
We are committed to compliance with the New Zealand Privacy Act 2020 and applicable international data protection standards.
1. Information We Collect
1.1 Account Information
- Full name and email address
- Password (stored using scrypt one-way hashing)
- Business name, entity type, and IRD number
- OAuth profile data (Google or Microsoft)
- Two-factor authentication (TOTP) configuration
1.2 Business Data
- Client and supplier records
- Invoices, quotes, purchase orders, credit notes
- Expense and income transactions
- Product and inventory data
- Employee records and payroll data
- Project data, time entries
- Chart of Accounts and journal entries
- Bank reconciliation data
2. How We Use Your Information
- Service delivery: Accounting, invoicing, payroll, inventory management
- Payment processing: Subscriptions and donations through Stripe
- Bank reconciliation: Matching imported transactions
- Email notifications: Invoice delivery, payment reminders
- Security: Detecting and preventing fraud
What We Never Do
- We never sell your business data to third parties
- We never use your financial data for advertising
- We never train AI models on your business data
3. Data Protection and Security
Encryption
- TLS 1.3 in transit
- Encrypted at rest
- Scrypt password hashing
Access Control
- 2FA (TOTP)
- 6 roles, 30+ permissions
- Audit trail
Infrastructure
- Cloudflare CDN
- CSP headers
- HTTPS everywhere
4. Your Rights
- Access: Request a copy of your data
- Export: Download via CSV/PDF
- Deletion: Delete account and data
- Portability: Structured data format
Privacy Contact
Email: [email protected]
- Auckland, New Zealand
- Response within 20 working days (NZ Privacy Act 2020)
Your Data is Protected
Start using secure, private accounting software — no credit card required.
Create Free Account →